The Magic of Making Tax Mailings EASY

Postalocity is wizardry

We rang in the new year with our loved ones at our side. Whether we’re in Times Square, at the local bar, or watching the event from our living room, many of us were up past midnight to sing Auld Lang Syne, watch the fireworks, and partake in our annual traditions. Now with it nearing the end of the first month of 2023 and the New Year Resolutions have been in full swing, it’s time to address the elephant in the room.

Tax season.

It can be an absolute nightmare for Employers once the Jan 31st deadline draws near. Mailing out W2’s, 1099’s, and other tax information on time is not only crucial but a legal requirement. Late penalty fees currently range from $50 – $500 per W2.

Those same mailings come with a lot of risk. Employers, HR Departments, CPAs, and third-party HR/employment agencies alike all know about human error. These mistakes, if not handled efficiently and quickly could be detrimental. From the types of envelopes used to mail out certain forms, getting the correct mailing addresses of employees, keeping track of proof of mailing, to the increasing postage rates and costs of tax preparer supplies, there’s a lot of opportunities for oversights.

So, what can Postalocity do for you? We give you the ability to mail your tax documents online without having to send in a single piece of paper! With the help of our wonderful tax wizard, you can say “Evanesco” to the risks of paper mailings once and for all!

What Can We Do?

Postalocity offers an abundance of wonderful tools and services to make mailing a breeze, and we don’t need a single piece of paper from you. All you have to do is provide the data and we’ll take care of the rest! We’ll take the electronic file you would normally send to the IRS and automatically create a PDF of the necessary documents to be mailed out to recipients, all done with an easy step-by-step Guided Wizard. With the converted file, we’ll take care of the printing, envelopes, and apply our lowest rate of postage to make the whole process cheaper and easier for you! We’ll also provide you with a free, downloadable affidavit for proof of mailing, a benefit where the Post Office would typically charge you for a Proof of Mail Certificate.

If one of your recipients changes address and no longer works for you, Postalocity will be able to automatically forward that mail to the recipient so long as they have filed a change of address with the post office (no forwarding addresses needed!).

Postalocity has over 12 different forms available for creation that include the most common of the 1099 Series, 1098 Series, and 5498 series. Postalocity also has other forms available per request which includes other various 1099 formats, 1097’s, Form 3921, Form 3922, and W-2G.

How to Get Started

It’s a lot simpler than you think!

If you haven’t done so yet, sign up for a free account.

Once you’re logged in, navigate down to the “Start a Mailing Job” section of your dashboard. Click on the “Use Wizards” button and select “Create Tax Documents”.

Note: It is important that the file you upload to the IRS follows the filing specifications stated in IRS Publication 1220 (  ). It is legally required that anyone who is mailing more than 250 Information returns or forms, must File Electronically. Postalocity will read that same file to create the PDFs for mailing to save you time and money.

For additional questions, or to request available forms, please contact the Help-Desk at 316-260-2220 or send us a message!  We’re quick to respond and appreciate the opportunity to help.

By Micaela Dixon, Postalocity Translator / Published JANUARY 27TH, 2023


Like what we’re writing or want to see what else we can offer you? Check the links below!

Postalocity Blog –

Our Mailing Services –


Sources: Blog imagery.

Leave a Reply

Your email address will not be published. Required fields are marked *

Fill out this field
Fill out this field
Please enter a valid email address.