Why do property managers love Postalocity? Because Postalocity understands the importance of staying organized and efficient. Don’t fall victim to mountains of deadlines, missed opportunities and most importantly, MONEY! While Postalocity can’t solve all of your problems, we can solve a very arduous but oh-so-important one: sending, tracking, proving, and managing all of the communications you send to your tenants.
What Can You Mail?
Rent Manager, one of the most popular property management software companies, has an excellent resource for downloading templates for the most frequently used letters their users send. Here are some examples:
- Notices of Rent Increase
- Lease Renewal Notices
- Lease Termination Letters
- Eviction Notices
- Notice of Claim Letters
- Notice of Sale Letters
- Abandoned Property Notices
- 30 Day Notices
- Infraction Reports
- 7 Day Notice to Quit Letters
- Water, Electric, Utilities, or Trash Service Statements
All of these seamlessly process through Postalocity with minimal effort on your end. You can utilize our auto-mail feature once your account it set up. It reduces sending these letters down to a few button clicks!
Postage Choices and Proof of Mail
Postalocity has First Class Postage, Certified Mail and Priority Mail options.
If the law doesn’t require the use of Certified Mailing, save some money with our free downloadable mailing affidavit (pictured below). It includes a dated and signed letter from the president of Postalocity confirming the date your pieces were uploaded, the job name, the identification number, the piece count, and the date they were delivered to the USPS.
There is an optional details page (pictured below) with the recipient information and the IMB tracing codes assigned to each piece by the USPS.
Date of Mailing
One of our strongest offerings for property managers is our transparency and accountability.
You will always be able to choose and prove your date of mailing. We offer same day, next day, and future date mail services (the date your pieces are delivered to the USPS). We also won’t upcharge for expedited services.
This feature ensures the date on your letter matches the date on your receipt and the date on your mailing affidavit. Optionally, you can choose to have the USPS round date stamp printed on the outgoing envelope (pictured below in the top right corner of the envelope).
Mismatched dates can wreak havoc on your legal confidence. A lot of our competitors aren’t very clear on the date your pieces will be mailed. At Postalocity, we let YOU control when your documents are postmarked and delivered to the Post Office.
Give us a call or contact us here if you have more questions or just want to see a quick demo. You can also request a sample mail piece by clicking here. We look forward to serving you!
By Nikki Stockham, Postalocity’s Client Onboarding Expert / Published DECEMBER 3RD, 2021
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Like what we’re writing or want to see what else we can offer you? Check the links below!
Postalocity Blog – https://www.postalocity.com/news-blog/
Our Mailing Services – https://www.postalocity.com/types-of-mail/
CONTACT US – https://www.postalocity.com/contact-us/
