Postalocity for Healthcare Professionals

Securely Automate Patient Billing, Statements, and Sensitive Communications

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A healthcare professional in a white coat sits at a desk, writing in a notebook beside a computer keyboard. In the foreground, a purple stethoscope rests on top of medical forms clipped to a clipboard, signifying patient care and documentation. The image captures the administrative side of healthcare, where accuracy, security, and compliance are essential. Postalocity supports healthcare professionals by simplifying the mailing of patient notifications, billing statements, medical records, and compliance documents—offering HIPAA-conscious, efficient solutions that reduce operational stress and improve communication with patients and providers alike.
  • Why Postalocity?
  • Key Benefits
  • How It Works

Why Postalocity?

Medical billing is complex, sensitive, and time-consuming. Postalocity simplifies the process by automating the sending of patient invoices, statements, and healthcare notices. With strict security protocols, streamlined workflows, and built-in compliance, we ensure sensitive patient communications arrive accurately and securely, freeing your team to focus on patient care rather than paperwork.

A close-up image shows a stethoscope, pen, and calculator resting on top of a detailed medical billing statement. The document includes patient information, service dates, procedure codes, and charges, representing the complex and sensitive nature of healthcare communication. The composition reflects a clinical and administrative environment where accuracy and security are critical. This image highlights the challenges medical offices face in sending billing documents. Postalocity offers a secure, automated solution that ensures HIPAA-compliant delivery of patient invoices and statements—reducing administrative workload so healthcare providers can focus on delivering quality patient care.

Key Benefits for Healthcare Professionals

01.

Secure, HIPAA-Compliant Mailings

Trust Postalocity with sensitive patient billing and medical information. Our secure processes meet healthcare compliance standards, protecting patient confidentiality at every step.

A close-up view shows a person’s hand poised over the touchpad of a laptop, with a translucent digital lock icon and shield graphic superimposed on the image, symbolizing cybersecurity and data protection. Surrounding the lock are floating folder icons connected by lines, representing a secure and organized digital workflow. The person’s attire and the polished wooden desk suggest a professional setting. This image reflects Postalocity’s commitment to security and compliance, especially for financial institutions handling sensitive data. Every piece of mail is processed under strict protocols, ensuring confidentiality, regulatory adherence, and peace of mind for secure document delivery.

02.

Eliminate Manual Mailing Tasks

Stop wasting valuable hours on printing, folding, stuffing, and postage. Simply upload patient statements or notices, and let Postalocity handle the rest, giving your team more time to prioritize patient care.

A close-up of a person folding a piece of paper and inserting it into a white envelope, seated at a dark table. The individual is engaged in the repetitive, time-consuming task of manual mailing—representing the traditional process of sending patient statements or healthcare notices. This image illustrates the inefficiencies that many medical offices still face. Postalocity eliminates these burdens by automating printing, folding, stuffing, and postage. For healthcare teams, that means more time focused on patients and less time spent on paperwork—improving both operational efficiency and patient experience.

03.

Improved Accuracy and Reduced Errors

Ensure your statements and medical mailings reach the correct recipients. Postalocity’s built-in address verification drastically reduces returned mail and prevents costly errors.

A detailed dashboard from Postalocity’s “All Mail Pieces” interface displays individual mail records associated with an account. The screen shows multiple entries addressed to the same recipient, including mail dates, sheet counts, and container types. On the right panel, a selected mail piece shows its full tracking history, including tracing codes, USPS processing phases, and delivery status marked as “MAILED.” This interface highlights the power of real-time visibility, allowing financial institutions to track each statement’s journey from send to delivery—providing accountability and peace of mind for both senders and recipients.

04.

Cost and Time Efficiency

Eliminate the overhead and hassle of in-house mailing operations. Postalocity’s transparent, pay-as-you-go pricing provides predictable budgeting and immediate savings for your practice or healthcare organization.

A screenshot of the Postalocity Jobs List dashboard displays a detailed record of recurring mail jobs labeled “XYZ Credit Union Statements,” with consistent mailing dates, piece counts of 3,500, and total costs of $3,515. The status of each job is noted as either "MAILED" or "EXPUNGED," showcasing a clear audit trail and high-volume activity. Filters on the left side allow users to sort by mailing date and job state. This interface highlights Postalocity’s scalability, enabling financial institutions to automate the mailing of thousands of monthly statements and compliance notices with ease, accuracy, and full visibility into every batch.

05.

Reliable Tracking and Delivery Confirmation

Gain peace of mind with Postalocity’s built-in mail tracking. Receive updates and proof of delivery, ensuring you always know when patient billing and statements are received.

A Postalocity job summary page shows detailed information for a recently mailed batch of credit union statements. The dashboard includes the mail date, total mail pieces (3,516), pricing breakdown, and access to documents such as a receipt and mailing affidavit. Below, sample mail pieces and letters are displayed with links to view settings and save templates. The “Address Quality” section emphasizes Postalocity’s built-in address validation. This interface highlights the platform’s value for collection agencies by helping ensure compliance, reducing undeliverable mail, and safeguarding accuracy—minimizing legal risk and return-related costs.

How It Works

01

Upload Billing Statements

Easily upload your patient statements, invoices, and medical notices directly into our secure Postalocity platform.

02

Customize & Review

Select preferred mailing options, verify addresses easily, and preview documents before sending to ensure complete accuracy and compliance.

03

Automate & Send

Approve your mailings with a click. Postalocity handles all printing, folding, inserting, and postage, delivering professional, secure statements every time.

04

Track and Confirm

Stay informed with clear USPS tracking, providing proof of mailing and peace of mind for both you and your patients.

Ready to Simplify Your Mailing?

Join healthcare providers already using Postalocity to simplify their billing mailings, enhance security, and save valuable time and resources.

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