Send your mail securely with Postalocity!
Upload, print, stuff, and send your mail securely
Can you guarantee you’ve sent your mail securely when it’s being sent out manually? When sensitive information is sent through manual mail processes, every step—printing, folding, stuffing, and sealing—introduces potential security risks. The more people involved in handling confidential documents, the greater the chance of errors, exposure, or lost mail.
If you’re a business that sends documents like statements, legal notices, medical documents, or financial correspondence you need secure mailing processes to protect sensitive information.
Postalocity automates each of these steps for you in a SOC 2 compliant process.
- We print and mail securely, limiting the number of human interventions involved in processing your mailing.
- There is video documentation of the entire printing process.
- Each step of the process meets ISO 9001 documented standards to ensure consistent quality and protect the recipient’s confidential information.
You may be concerned that moving the physical processing of your mail to a third party introduces security risk in sending the documents that need to be mailed. Postalocity has a controlled process for this too! When your documents are ready to mail, upload them through your password protected Postalocity account. Your file will be encrypted when you upload it – and it stays that way until it is unencrypted at the printer to begin your job.
Want to learn more? Read on!
How Postalocity Secures Your Documents Online
When you mail online through Postalocity, you mail securely because:
- You upload your documents directly to us.
- They are never attached to an email and routed through an online mail system to an inbox.
- You never have to worry about whether your mail is getting routed correctly or securely.
- Your mail doesn’t have to be opened and reviewed by a person with a third-party company.
When you upload your documents:
- They are immediately encrypted and moved behind the security walls of Amazon Web Services (AWS).
- You are the one that makes minor formatting adjustments to the files and reviews proofs of what the final mailed pieces will look like.
No person at Postalocity is looking at the information included in your mailing while it is encrypted and stored digitally unless you ask Postalocity Customer Service for assistance with your mailing.
How Security Is Maintained During Printing
In addition to maintaining confidentiality of your mailing, we also have steps in place to ensure every piece of paperwork that is part of your mailing gets in the correct envelope to its intended recipient.
To maintain confidentiality:
- Each piece of paper is printed face down so the contents cannot be seen by any person monitoring the printer or walking past it.
- Each piece of paper is also barcoded to ensure every page gets printed.
- The pages in each mail piece are accumulated by the page numbers in the barcodes until each piece is complete.
- The barcoding process ensures that no piece of paper is missing, double-fed, or misappropriated without the system notifying us.
- Once the mail piece is complete, it is folded, inserted, and sealed into your custom envelope, and your file is automatically deleted by the system.
The entire process is fully automated except for moving paper from machine to machine, and operation of the machines printing your mail.
How You Track and Verify Your Mail
Just like when you send mail manually, you have the option to have your mail sent priority or certified by Postalocity for documentation and auditing purposes. Priority and certified mail include a tracking number that will show when your mail is delivered to its recipient.
You can also request a Certificate of Mailing, which is a USPS receipt documenting the date and time your mail was sent, and is a more affordable alternative to sending certified or priority mail if all you need is proof of mailing.
Due to our close relationship with USPS, we have access to mail tracing and share it with you at no additional cost. Mail tracing allows you to look up mail by mailing, by name, or by address, and you can see its status within the USPS system up to the piece being out for delivery.
Why Businesses Choose Postalocity
By moving your mailing process online with Postalocity, you reduce manual handling, increase document security, and gain visibility into every piece of mail you send. From encrypted uploads to automated printing and delivery tracking, Postalocity provides a complete solution for sending confidential mail with confidence.