Secure Business Form Mailing Solutions

Ensure IRS compliance by safely and efficiently mailing required tax forms including W-2s, 1099s (all types), 1098s, 1095s, 1042s and 5498s with Postalocity’s business mailing services. Postalocity.com helps businesses print and mail official tax documents, saving time, reducing compliance risk, and providing address verification with real-time mail tracking. Unlike manual mailing, which has a 30% error rate, our platform offers encrypted uploads, CASS-certified address verification, and real-time tracking. We handle the delivery of your forms, so you can focus on your business.
 
Postalocity provides tax form mailing services only. We do not prepare or file taxes.

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A close-up of a completed IRS Form 1099-MISC rests on a flat surface, with a sleek silver pen placed diagonally across the paper. The form includes labeled fields such as recipient information, account numbers, income sections, and FATCA filing requirements, clearly reflecting the structured nature of tax reporting. This visual represents the importance of secure, compliant document handling. It emphasizes Postalocity’s tax mailing service, which allows businesses to send 1099s, W-2s, and other official IRS tax forms safely and efficiently online—ensuring compliance while protecting sensitive financial information.
Ready-Made Templates

Why Postalocity is the Solution

Manual mailing is time-consuming and error-prone. Postalocity eliminates the need for printing, labeling, and post office visits with an intuitive interface.

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  • Secure AWS Encryption: Protect sensitive data with industry-standard SSL/TLS encryption.
  • Address Verification: Ensure accurate delivery with real-time validation, reducing returns.
  • No Contracts: Pay-as-you-go pricing with no hidden fees or monthly minimums.
  • Scalability: Handle single letters or bulk mailings with ease.

Benefits of Postalocity's Business Mail Services

Cost-Effective

Save on postage, labor, and supplies with transparent pricing and bulk mailing discounts.

Simple

Upload documents, select options, and send—all from an easy-to-use browser interface.

Fast

Process and send mail in minutes, with same-day USPS fulfillment options.

Scalable

From single letters to thousands, our platform adapts to your mailing volume.

Secure

Encrypted data handling and HIPAA-compliant processes protect sensitive information.

Trackable

Monitor your mail in real-time with USPS tracking for peace of mind.

How It Works

01

Upload Your Documents

From monthly utility bills to annual city notices, upload PDF files directly to the Postalocity platform quickly and securely.

02

Customize and Review

Choose custom options like remittance envelopes or inserts. Our intuitive interface makes reviewing and verifying recipient details simple.

03

Mail with Confidence

Approve your documents with one click. Postalocity prints, folds, stuffs, and adds postage, ensuring mail is sent accurately and promptly.

04

Track Mail Delivery

Postalocity’s built-in tracking provides real-time status updates, giving you clear visibility into each mailing’s progress.

Common Problems and Solutions

Time-Consuming Processes

Problem: Manual printing, folding, and mailing take hours, slowing down operations.
Solution: Postalocity automates the entire process, letting you send mail in minutes from your browser.

High Costs

Problem: Postage, supplies, and labor drive up mailing expenses.
Solution: Transparent pricing and bulk discounts reduce costs, making mailing affordable for all businesses.

Delivery Errors

Problem: Incorrect addresses cause returns and delays.
Solution: Real-time address verification ensures accurate delivery every time.

Security Risks

Problem: Sensitive documents are vulnerable without proper safeguards.
Solution: AWS encryption and HIPAA-compliant processes keep your data secure.

Scalability Issues

Problem: Traditional mailing struggles with fluctuating volumes.
Solution: Our platform scales seamlessly from single letters to thousands, adapting to your needs.

Lack of Tracking

Problem: No visibility into mail delivery status causes uncertainty.
Solution: USPS integration provides real-time tracking for every mailpiece.

Questions? Answers.

Yes, Postalocity supports international mailing for letters and legal-sized paper, with proper address formatting and USPS compliance.

Your documents are encrypted using AWS security (SSL/TLS), ensuring safe transmission and storage. We’re HIPAA-compliant for sensitive data.

Absolutely, our platform handles bulk uploads for scalable business mail services, with no hidden fees. Perfect for marketing or compliance mailings.

Our address verification tool flags errors before mailing, saving you time and costs. It uses USPS-standardized data for accuracy.

Ready to Simplify Your Tax Mailing?

Start your job now with Postalocity’s self-serve platform and experience hassle-free online business mailing.

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