Postalocity for Cities & Municipalities

Simplify Utility Bills, Notices, and Municipal Communications with Ease

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An aerial view of a mid-sized city captures a mix of historic and modern government buildings, tree-lined streets, parking areas, and civic infrastructure. At the center of the image is a prominent brick municipal building with a clocktower, symbolizing local governance and community leadership. This image represents the operational demands of cities and municipalities, where timely mailings—such as utility bills, tax notices, public announcements, and certified letters—are critical for citizen communication and compliance. Postalocity’s secure, scalable platform helps government offices streamline mail workflows, reduce costs, and maintain service reliability across departments.
  • Why Postalocity?
  • Key Benefits
  • How It Works

Why Postalocity?

City clerks and municipal teams juggle multiple responsibilities, including monthly utility billing, public notices, compliance documents, and resident communications. Postalocity simplifies this essential but time-consuming task. With an intuitive platform that handles printing, postage, and delivery, you can eliminate tedious manual processes, reduce mailing costs, and keep your city running smoothly.

A professional woman sits at a sleek, modern desk, typing on a desktop computer in a bright, contemporary office environment. She wears a white blouse, tortoiseshell glasses, gold hoop earrings, and a rose-gold wristwatch, projecting a focused and polished demeanor. Books and a smartphone rest on the desk beside her, adding to the workspace's organized feel. Her expression and posture reflect concentration and confidence, representing someone managing official correspondence or business documents efficiently. The image illustrates the benefits of Postalocity’s cloud-based platform—making it easy to send business letters or legal-sized documents through USPS with speed, automation, and reliability.

Key Benefits for Cities & Municipalities

01.

Save Time and Labor

Stop wasting hours printing, folding, and stuffing envelopes. Simply upload your municipal documents—Postalocity automates the entire mailing process, so your team can focus on more critical city initiatives.

A visibly overwhelmed person sits at a desk with their face resting in their hands, surrounded by towering stacks of unsorted envelopes and paper mail. The cluttered scene captures the frustration and inefficiency of manual mailing processes often faced by city and municipal staff. This image underscores the burden of printing, folding, and stuffing thousands of documents for public notices, utility bills, and tax statements. Postalocity offers a powerful alternative—automating the entire mailing process so municipal teams can save time, reduce labor, and refocus efforts on serving their communities more effectively.

02.

Flexible and Scalable

Whether mailing utility bills to a hundred residents or notifications to thousands, Postalocity adapts to your city's unique mailing needs without complex contracts or minimum volumes.

A screenshot of Postalocity’s advanced job settings interface displays a wide range of customizable mailing options. Users can adjust print color, paper size, envelope style, address formatting, physical inserts, and document positioning—all within one centralized dashboard. Additional settings include remittance envelopes, duplicate address handling, and page trimming. This powerful yet user-friendly interface illustrates Postalocity’s adaptability, enabling cities to mail anything from a few utility bills to thousands of public notices. With no minimum volume requirements or rigid contracts, municipalities gain a flexible, scalable solution that meets their evolving communication needs.

03.

Accurate, Reliable Delivery

Ensure vital city mail reaches every household accurately and on schedule. Our platform automatically verifies addresses and meets USPS standards, drastically reducing returned mail and ensuring timely communication.

A detailed dashboard from Postalocity’s “All Mail Pieces” interface displays individual mail records associated with an account. The screen shows multiple entries addressed to the same recipient, including mail dates, sheet counts, and container types. On the right panel, a selected mail piece shows its full tracking history, including tracing codes, USPS processing phases, and delivery status marked as “MAILED.” This interface highlights the power of real-time visibility, allowing financial institutions to track each statement’s journey from send to delivery—providing accountability and peace of mind for both senders and recipients.

04.

Cost Efficiency and Budget Clarity

With predictable, all-inclusive pricing, Postalocity helps municipal offices manage tight budgets effectively. No hidden fees, no postage meters, and no surprises—just clear, cost-effective solutions.

A relaxed, smiling man leans back in his office chair with his hands behind his head, enjoying a moment of calm confidence. He wears a dark sweater and glasses, seated at a modern wooden desk with a laptop, office supplies, and shelves in the background. His posture reflects a sense of ease and relief, visually capturing the peace of mind that Postalocity delivers. The image illustrates the impact of Postalocity’s automated, secure mailing processes—with features like built-in checks and address verification—that reduce errors and free up time, allowing users to focus on what matters most, stress-free.

05.

Enhanced Resident Trust

Professional, consistent mailings reflect positively on your city. Customized envelopes and clear, accurate communications demonstrate your commitment to transparent, high-quality public service.

A screenshot of Postalocity’s “Envelope Designs” dashboard displays a gallery of customizable envelope templates, including styles labeled Abstract, Grapes, Roundrels, and Rainbow. Each template features clean layouts with distinct design elements and professional address formatting. On the left, users are offered options to upload a PDF or build a new design using Postalocity’s editor. This interface highlights the platform’s focus on brand consistency and visual professionalism. For financial institutions, it ensures every mailing—whether a statement, invoice, or compliance notice—reflects a polished, trustworthy image aligned with their identity and reputation.

How It Works

01

Upload Your Documents

From monthly utility bills to annual city notices, upload PDF files directly to the Postalocity platform quickly and securely.

02

Customize and Review

Choose custom options like remittance envelopes or inserts. Our intuitive interface makes reviewing and verifying recipient details simple.

03

Mail with Confidence

Approve your documents with one click. Postalocity prints, folds, stuffs, and adds postage, ensuring mail is sent accurately and promptly.

04

Track Mail Delivery

Postalocity’s built-in tracking provides real-time status updates, giving you clear visibility into each mailing’s progress.

Ready to Simplify Your Mailing?

Join other municipalities using Postalocity to improve efficiency, cut costs, and provide reliable, professional communications for residents.

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